Code Of Conduct
Clause: 1
Introduction
We would like to introduce our company as one of the leading suppliers and exporters of relief goods with head-quarters at Mumbai with enormous relief supply experience with leading NGOs globally. We would be glad if you could please visit our website www.toyop.com for our company profile and details. We deal more in non-food items (NFI) which are required for relief purpose.
Clause: 2
Financial reporting and records
Toyop Relief shall prepare and maintain its accounts fairly and accurately and in accordance with the accounting and financial reporting standards which represent the generally accepted guidelines, principles, standards, laws and regulations of the country in which the company conducts its business affairs.
Internal accounting and audit procedures shall reflect, fairly and accurately, all of the company's business transactions and disposition of assets, and shall have internal controls to provide assurance to the company's board and shareholders that the transactions are accurate and legitimate. All required information shall be accessible to company auditors and other authorized parties and government agencies. There shall be no willful omissions of any company transactions from the books and records, no advance-income recognition and no hidden bank account and funds.
Clause: 3
Equal opportunities employer
Toyop Relief shall provide equal opportunities to all its employees and all qualified applicants for employment without regard to their race, caste, religion, colour, ancestry, marital status, gender, sexual orientation, age, nationality, ethnic origin or disability.
Human resource policies shall promote diversity and equality in the workplace, as well as compliance with all local labour laws, while encouraging the adoption of international best practices.
Clause: 4
Government agencies
Toyop Relief and its employees shall not, unless mandated under applicable laws, offer or give any company funds or property as donation to any government agency or its representative, directly or through intermediaries, in order to obtain any favorable performance of official duties. Toyop Relief shall comply with government procurement regulations and shall be transparent in all its dealings with government agencies.
Clause: 5
Health, safety and environment
Toyop Relief shall strive to provide a safe, healthy, clean and ergonomic working environment for its people. It shall prevent the wasteful use of natural resources and be committed to improving the environment, particularly with regard to the emission of greenhouse gases, and shall endeavor to offset the effect of climate change in all spheres of its activities.
Our company, in the process of production and sale of its products and services, shall strive for economic, social and environmental sustainability.
Clause: 6
Quality of products and services
Toyop Relief shall be committed to supply goods and services of world-class quality standards, backed by after-sales services consistent with the requirements of its customers, while striving for their total satisfaction. The quality standards of the company's goods and services shall meet applicable national and international standards.
Toyop Relief shall display adequate health and safety labels, caveats and other necessary information on its product packaging.
Group policies
Toyop Relief shall recommend to its board of directors the adoption of policies and guidelines periodically formulated by Company.
Clause: 7
Ethical conduct
Every employee of Toyop Relief company, including full-time directors and the chief executive, shall exhibit culturally appropriate deportment in the countries they operate in, and deal on behalf of the company with professionalism, honesty and integrity, while conforming to high moral and ethical standards. Such conduct shall be fair and transparent and be perceived to be so by third parties.
Every employee of Toyop Relief shall preserve the human rights of every individual and the community, and shall strive to honor commitments.
Every employee shall be responsible for the implementation of and compliance with the Code in his/her environment. Failure to adhere to the Code could attract severe consequences, including termination of employment.
Clause: 8
Regulatory compliance
Employees of our company, in their business conduct, shall comply with all applicable laws and regulations, in letter and spirit, in which they operate. If the ethical and professional standards of applicable laws and regulations are below that of the Code, then the standards of the Code shall prevail.
Directors of Toyop Relief shall comply with applicable laws and regulations of all the relevant regulatory and other authorities. As good governance practice, they shall safeguard the confidentiality of all information received by them by virtue of their position.
Clause: 9
Conflict of interest
An employee or director of Toyop Relief shall always act in the interest of the company, and ensure that any business or personal association which he / she may have does not involve a conflict of interest with the operations of the company and his/her role therein. An employee, including the executive director (other than independent director) of Toyop Relief company, shall not accept a position of responsibility in any other non-Toyop Relief or not-for-profit organization without specific sanction.
Clause: 10
Protecting company assets
The assets of Toyop Relief shall not be misused; they shall be employed primarily and judiciously for the purpose of conducting the business for which they are duly authorized. These include tangible assets such as equipment and machinery, systems, facilities, materials and resources, as well as intangible assets such as information technology and systems, proprietary information, intellectual property, and relationships with customers and suppliers.
Clause: 11
Reporting concerns
Every employee of Toyop Relief shall promptly report to the management, and/or third-party ethics helpline, when she / he becomes aware of any actual or possible violation of the Code or an event of misconduct, act of misdemeanor or act not in the company's interest. Such reporting shall be made available to suppliers and partners, too.
Any Toyop Relief employee can choose to make a protected disclosure under the whistleblower policy of the company, providing for reporting to the chairperson of the audit committee or the board of directors or specified authority. Such a protected disclosure shall be forwarded, when there is reasonable evidence to conclude that a violation is possible or has taken place, with a covering letter, which shall bear the identity of the whistleblower.
The company shall ensure protection to the whistleblower and any attempts to intimidate him / her would be treated as a violation of the Code.
Clause: 12
Sexual Harassments clause
The Policy Statement Toyop Relief is committed to providing a safe environment for all its employees free from discrimination on any ground and from harassment at work including sexual harassment. Toyop Relief will operate a zero-tolerance policy for any form of sexual harassment in the workplace, treat all incidents seriously and promptly investigate all allegations of sexual harassment. Any person found to have sexually harassed another will face disciplinary action, up to and including dismissal from employment. All complaints of sexual harassment will be taken seriously and treated with respect and in confidence. No one will be victimized for making such a complaint.
Note:
This version of the CoC supersedes all earlier versions and associated documents and stands effective from October 1, 2021.